I’ve discussed a little bit about how I’m a little OCD about how I organize my laptop.
Because the semester is beginning to pick up speed (already, I know), I thought it would be the perfect opportunity to share just how detailed I organize my documents.
But first, I want to say something to Microsoft Office– PLEASE PLEASE PLEASE create a “tag” function for documents!!! Sometimes I need to have a file in multiple locations and be able to edit one and have it change in each spot. Labels/Tags would totally fix that situation.
Okay, so here’s my document section. Notice that there aren’t many folders. I hate hate hate clutter. Also of note, everything is capitalized. And no abbreviations!
Inside my Georgetown folder- I have folders for Crew, TGP, Semesters, Internship (with subfolders for each internship), and Misc. [CP side note: Misc. is abbreviated here ONLY because I have another folder labeled Miscellaneous and don’t want to confuse them– see above.]
Misc. holds all of my overarching “Georgetown” files. Examples: Resumes, information about my major, graduation requirements, etc.
Okay, inside the Semesters folder is each semester labeled accordingly.
I’m going to take you through the inside of Fall 2010 now:
Each class has it’s own folder.
Within each class, I break out into different folders depending on what the document is. This is how I broke up my Management Information Systems’ documents. Some files are not placed in a folder because they’re for the entire class.
How do I label individual folders? I never have a word start with a lower case letter. Since all these files were for one project, they started with the same chunk of words, but then a number was added to differentiate them. Another example of this is if I’m labeling lecture notes, I’ll start Lecture Notes XX/XX/XX and add the date.
I can’t tell you how much easier this makes searching and finding documents. I never lose documents. Ever. I would NEVER leave a document “Untitled.”
This is the system that works for me… and it takes a little bit of time to correctly save a file, but the payoff in the end is huge. I can easily search for a document from freshman year with no problem at all!
Do you have a similar system?